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Meeting Policies

The executive board realizes that last minute issues come up that would prevent someone from attending our monthly luncheon once they sent in their RSVP. Based on the number of people who RSVP for our monthly luncheons, we reserve space and order meals; moreover, the Austin Chapter is financially responsible for the cost of these meals, regardless of the meeting’s headcount. We hope everyone will agree that paying for no-shows is not the way to spend the chapter dollars.

No-Show Policy

The IFMA monthly luncheons are generally held on the second Thursday of every month. The deadline for RSVP is Noon of the Monday preceding the meeting. RSVP’s should be sent to ifmaaustin@gmail.com. You will receive a confirming e-mail to let you know that we have received your message. Anyone who confirms and fails to attend a monthly meeting will be sent an invoice for the cost of their meal plus an administration fee of $4.00 per invoice. Cancellations will be accepted through the RSVP deadline, which is Noon of the Monday preceding the meeting. If you have to cancel between Monday afternoon and the meeting, we will attempt to replace your spot with a last-minute RSVP. If we can not find a replacement for you, you will be invoiced for the cost of your meal.

Non-RSVP

Policy Persons who do not RSVP for the monthly luncheon cannot be guaranteed a spot at the meeting. According to the number of reservations that we provide, our restaurant places us in a room that meets fire code and prepares only that number of meals. If someone misses the RSVP deadline, they are asked to send a late RSVP to ifmaaustin@gmail.com so steps can be taken to provide enough meals and meeting space so everyone can enjoy the meeting. If someone frequently attends meetings without the courtesy of an RSVP, they will not be seated until we confirm that space is available.

Guest Policy:

We’ve had numerous questions from members on bringing guests. The guidelines we are using are that a member can bring guests as long as they RSVP and their lunch is paid for either by the member or the guest. The chapter will be happy to purchase our new member’s lunch on their first visit.

If you have any questions regarding these policies, feel free to contact any of our board members.