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President's Message - Scott Slaughter
My kind of town Chicago is I had ulterior motives, you see I saw where IFMA Facility Fusion was in Chicago and I love that city. I have attended the annual office furniture conference in Chicago several times and just couldn t pass up an opportunity to visit again this time for Facility Fusion. All the great restaurants, the Cubs and Wrigley field, the great downtown and historical architecture. I had a great view from the hotel room but that s as good as I got. The conference was too good to stray off and play hooky.
If you have not had an opportunity to attend an IFMA sponsored event I would highly recommend it. There were numerous sessions that would appeal to almost any area in the FM field to gain knowledge, insight or maybe even pass some along. I had the opportunity to meet IFMA. The staffers and volunteers who make the association run are extremely dedicated bunch of folks. The people from all over the country that you could sit down with and discuss problems, solutions, and opportunities were everywhere.
I met people from LA to Boston. Who knew I would be talking with the president of the San Fernando Valley chapter and commiserating on growth and similar issues we both experiencing. I met a young man from Atlanta who was asking for advice on how IFMA could help him grow in his career. Bob from Ft Wayne Indiana was in charge of moving his company s HQ to a new facility and had furniture questions I was able to help with. I was also able to attend a couple of sessions along with Jill Cogburn on how to help our chapter better benefit our members. I met with an FM student from Michigan who was excited about learning about asbestos abatement during a summer internship (no really excited). I finally understand what benchmarking is and why it is a great tool.
I guess the point of all this is to say I found tremendous benefit from attending the conference and believe you can to. Whether you are a professional or an associate there are reasons to be there. You may or may not know that IFMA World Workplace is in San Antonio this year 10/31-11-02. We have been asked to help with some volunteer opportunities and I think since it is so close maybe take a look at attending. I am sure you will benefit from attending.
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| FROM THE EDITOR - by Kelly Quinney of The Steam Team |
Hello IFMA Austin! As always I hope this finds everyone healthy and happy. This edition is a tad bitter sweet for me as it will be my last as your IFMA Austin newsletter editor. I've had a wonderful time with this over the past three years, and I want to say thank you to everyone who has taken the time to read the newsletter and support IFMA Austin. You are much appreciated. Sniff sniff.....I have a lot of information to pass along this quarter, so I will get to it! Ok wait first I want to leave you with something funny. Bumper Stickers come to mind for me. Not sure why but here are some funny ones -
"I Doubt Therefore I Might Be" - "Practice Safe Lunch. Use a Condiment" - "All I Ask is the Chance to Prove That Money Can't Make Me Happy" - "Ever Stop to Think, and Forget to Start Again?" - "If You Can Read This I'm Not Impressed. Most People Can Read" - "Please Don't Hit Me. I'm Not 100% Sure About My Coverage" - "What Would Scooby Doo?" - and my personal favorite "No Matter Where You Go. There You Are".........Ok so now on to business.
For some local news....City of Austin Mayoral and City Council general elections took place on May 12th. Here are the results. I voted and hope you all did as well.
It is time yet again for our own IFMA Board elections. Please make sure and cast your ballot. A full bio for all of the candidates is available here. The term is July 1, 2012- June 30, 2013. Don't forget! Email the IFMA Austin office if you did not receive the ballot.
We have another work day at Sammy's House scheduled immediately following the June 14th luncheon. There will be plenty of work inside for those of you worrying about the heat. Happy Hour nearby to follow. Please contact Todd Coleman for more information. Hope to see you all there.
Luncheon information -
Thank you to Corporate Floors for sponsoring our April Luncheon on Sustainability Insurance. Click here for Bill Back's presentation. Texas Building Services sponsored our May Luncheon on ADA Compliance. Thank you Todd, and thank you to John Rife Torkelson for speaking at our meeting. The June luncheon is on the 14th at Crowne Plaza Hotel from 11:30-1:00pm. Austin's Strategic Initiative Program Manager Aiden Cohen will be doing a presentation on the Business Recycling Program. The August luncheon scheduled for the 9th and sponsored by KISS will include a program on Emergency Communication by Thomas L. Mitchell.
***Please note that there will be no luncheon in July.
Event Information -
June 21st is our annual IFMA Austin Bowling Tournament. Sponsorships and teams are available. Keep an eye out for the Cvent invitation. September 10th is our annual Golf Tournament at Twin Creeks. More information to come.....
Calling all Sponsors - IFMA Austin has officially launched a new sponsorship program for its members. The sponsorships offer great exposure within the organization at a very discounted rate. The Platinum and Silver Sponsorship levels are sold out, but a limited number of Gold & Bronze Sponsorships are still available at a prorated rate. Make sure and sign up now.
Have you done something noteworthy? Found an eye opening article? Appeared on American Idol? Run a marathon? Email it to me, and I will include it in the next newsletter.
"If you want to have a happy life, tie it to a goal, not to people or objects" - Albert Einstein
Want to stay current with the organization? Visit http://www.ifma-austin.org/ for all the latest news.....
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2012 IFMA Austin
Level Sponsorship
As of 11/3/11
Platinum (title) Sponsor $5000.00
0 Available (Sold) $7300.00 Value
Golf Title Sponsor (Platinum) for 2011 includes 2 Golf Teams ($5000.00 value)
Prominent signage at golf tournament, golf awards dinner & golf flier
High visibility banner on the IFMA Austin website, newsletter and at every luncheon
Company profile in one newsletter (250 words maximum)
Link from IFMA Austin website to sponsor s website
Holiday party title sponsor + table for 8-10 ($400.00 value)
Bowl-a-Rama title sponsor ($500.00 value) + team of 5
One sole luncheon sponsor, with a 5 min. presentation per year in addition to a table for demos or handouts ($300.00 value)
Free monthly luncheon attendance for 2 ($600.00 value)
Professional Mixer title sponsor
Can have a rep attend both professional member mixers
Set of membership mailing labels provided each quarter
Recognition of your company by Chapter President at three programs of your choice
Gold (food) Sponsor $2500.00
2 available $4500.00 Value
Golf Dinner or Lunch Sponsor Includes 1 Golf Team ($2000.00 value)
Holiday Party Food Sponsor ($500.00 value) + 2 attendees
Bowling Food Sponsor ($500.00 value) + team of 5
One sole luncheon sponsor, with a 5 min. presentation per year in addition to a table for demos or handouts ($300.00 value)
Can have a rep attend one of 2 professional member mixers
Free monthly luncheon attendance for 2 ($600.00 value)
High visibility banner on the IFMA Austin website, newsletter and at every luncheon Link from IFMA Austin website to sponsor s website
Silver (drink) Sponsor $1200.00
0 available / 4 sold $2000.00 Value
Golf Beverage Cart (2) or Golf Team ($500.00 value)
Holiday Party Table sponsor ($400.00 value) + 2 attendees
Bowling Drink Sponsor (2) or Lane ($250.00 value)
One sole luncheon sponsor, with a 5 min. presentation per year in addition to a table for demos or handouts ($300.00 value)
Professional Mixer Sponsor ($250.00 value)
High visibility banner at every luncheon
Link from IFMA Austin website to sponsor s website
Bronze Sponsor $600.00
2 available / 4 sold
750.00- 900.00 Value
Choose 3 items from list below:
Golf 2 Players ($250.00 value)
Golf Hole Sponsor ($350.00 value)
Bowling Lane Sponsor ($250.00 value)
One sole luncheon sponsor, with a 5 min. presentation per year in addition to a table for demos or handouts ($300.00 value)
Professional Mixer Sponsor ($250.00 value)
High visibility banner at every luncheon
Special Sponsor Badges for all Levels
Overhead scrolling at all events
Website Recognition
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On Friday, October 7th
Link Your Strategic Facilities Plan to Your Organization s Core Strategies
Strategic Facility Planning in the New Normal
Barry Lynch, NCARB, CFM, MBA, IFMA Fellow
The role of Strategic Facility Planning has traditionally been to support organizational growth or change. Even though organizations are not growing or changing much in the new normal, facility managers need to address three other drivers of capital spending in a strategic manner:
- Regulatory-driven expenditures
- Functional Obsolescence expenditures renovating space to more effectively support current use.
- Facility Renewal expenditures (roof or window replacement etc.)
| Strategic Facilities Planning has been defined as a systematic and continuous process where organizations. make decisions about desired future facility infrastructure needs, then determine how future needs will be fulfilled and how success will be evaluated. Kathy Roper, an Atlanta Chapter member, co-authored the definitive white paper on Strategic Facilities Planning. It focuses on planning for facility growth and change, and is available at the IFMA website: |
Fig. 1 IFMA s Strategic Facility Planning White Paper |
http://www.ifma.org/files/resources/tools/sfp_whitepaper.pdf
Facility managers supporting an organization with a low or no-growth profile can add value by developing a long-term capital budget that identifies future capital expenditures and prevents major surprise expenditures, like roof replacements that can give rise to questions about the facility manager s competency (i.e. It s a twenty-year roof that is more than twenty years old shouldn t you have budgeted for replacement?). Expanding your planning process from pure budgeting to a strategic process requires a holistic approach where you step back, do some research and ask four questions:
| 1. Where have we been? Identify facility performance versus benchmarks like cost per square foot or square feet per occupant. Gather past indicators of organizational success over a multi-year period and plot multiple key performance indicators on one chart. |
 By plotting the past performance of Key Metrics, executives can analyze past trends and make more informed decisions about fuutre facility needs. |
2. Where are we headed? - Getting a handle on the impact of three overlooked drivers of capital spending can provide input for a long-term plan that minimizes surprise expenditures:
A. Regulatory Issues - Some think the Federal law banning the manufacture of certain types of lights has been repealed. It hasn t. The manufacturing ban on incandescent bulbs has been pushed back past the election and the ban on manufacturing T-12 fluorescent bulbs goes into effect soon and will force facility mangers to choose between expensive replacement bulbs, ballast change-outs or fixture replacements. Other issues such as rising prices for R-22 refrigerant could alter the value equation for repair versus replacement for outdated HVAC units and chillers. Talk to your vendors to get a complete picture of the regulatory impact on your span of control or visit the BOMA website at BOMA.ORG.
B. Functional Obsolescence Expenditures for renovating corporate or back-office space to meet the needs of new users are often not approved because there must be an offsetting cost, like lease savings, to justify the project. This is not the case for customer-interfacing space. Consider a family-run, fifty-year-old barber shop in Colorado that gave a complete overhaul to their retail space and saw sales almost double in six months. Retailers and financial institutions are finding that similar renovations are paying big dividends and they are proceeding with renovations despite the recession.
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Figure 3 Hancock Bank s College Drive Branch in Baton Rouge before renovation was a legacy branch with little character said Steven Barnett, Hancock s Senior Vice President of Facilities, Real Estate and Administrative Services.
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| Figure 4 Hancock Bank s College Drive Branch after a high-impact, low-cost renovation. |
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C. Facility Renewal buildings wear out. The concept of depreciation was developed to allocate a portion of the building that is used up each year to operating expense. Public buildings are depreciated over a 50-year period so it can be assumed that approximately 2% of the building is used up each year (2-1/2% for 40 year commercial structures). An average of only 50% of the construction cost of a building requires renewal (foundations, earthwork, general conditions etc. do not require renewal) so in reality, about 1% of the building is used up each year. Facility Managers with a large number of facilities can use mathematical formula for each building to determine order of magnitude annual facility renewal[1] needs:
1% x current replacement value = annual renewal needs
Some facility managers complete a survey of facilities then calculate renewal costs, which are then factored into a formula called the Facility Condition Index (FCI). This formula can be used to rank the relative needs of various facilities:
FCI = Facility Renewal Cost
Facility Replacement Value
Fig. 5 Developing a chart for all facilities aids in developing real estate strategies: Hold, Hold & Invest or Dispose |
Furniture lines are manufactured in a manner similar to automobiles. A particular line runs for a number of years, then parts are manufactured for a few more years. After that time, facility managers must go to the aftermarket usually a guy with a barn in Tennessee. Be sure to work with your vendors to evaluate your furniture, because you may find that you will not be able to support a significant re-organization without considerable difficulty in getting the parts and pieces. As crazy as it sounds, many companies are searching for beneficial capital expenditures in today s environment and the deals available from the various furniture manufacturers sometimes make sense when viewed from the lens of the chief financial officer. D. Growth When queried, both executives and middle managers in tenant organizations will tell facility managers they have no plans for growth. However, the economy will recover (it always does, and when it does, there will be the need for or more space regardless of what people tell you today. Rather than establishing elaborate scenarios that lay-out your future options for accommodating growth, try tracking both vacancies and available capacity (reconfigured space the limit is usually your parking lot size).
3. How will we get there? Plans, budgets and schedules are important ingredients of all strategic facility planning exercise. Facility Managers should leverage the financial impact of their plans on both operating cost and capital expenditures to open the door to present their plan in the executive suite.
4. What must we do to build a consensus? One way to institutionalize your facility decision-making process is to develop a facilities vision and guiding principles to assist in making solid, fact-based facility decisions. Organizations with boards of directors find these tools invaluable in orienting new members to the organizational culture. Expanding your vacancies and available capacity report to include periodic or annual summaries of facility management activities is important in engaging executives in a continuous dialogue about facility issues.
5. Conclusion Without immediate pressure for growth or re-organization, facility managers may feel that strategic thinking and strategic facility planning can be placed on the back-burner. The key word for today s environment is strategic alignment where the principles of strategic facility planning are used to identify and plan for all types of capital expenditures, including regulatory, renewal, functional obsolescence and the eventuality of growth. There are plenty of opportunities: low lease rates, good lease locations and low construction cost per square foot. Seize this moment to improve the performance of your assets and improve operations!
For copies of the IFMA Presentation or more information on Strategic Facilities Planning contact:
Barry Lynch
Labarre Associates, Inc.
8385 Rushing Rd. East
Denham Springs, LA 70726
225.664.1934
www.labarre-inc.com
Mr. Lynch was the speaker at our February Chapter Meeting.
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| LADIES AND GENTLEMEN.................. |
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2011-2012 IFMA AUSTIN BOARD MEMBERS
| President |
Scott Slaughter |
| 1st Vice President |
Jill Goodwin |
| 2nd Vice President |
Melody Williamson |
| 3rd Vice President |
Al Artus |
| Past President |
Dave Thomas |
| Chapter Administrator |
Jim Coles |
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COMMITTEE CHAIRS
| Webmeister |
JR Howard |
| Newsletter |
Kelly Quinney |
| Programs |
Daryl Miller |
| Sustainability |
Roger Simpson |
| Community Service |
Todd Coleman |
| Mixers |
Vada Dillawn |
| Education |
Charles Carpenter/Michael Ray |
| Membership |
Ted Ulmer/Terry Swets
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| Sponsorships |
Shannon Schierman
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| Events |
Jill Goodwin |
| Golf Tournament |
Crystal Green |
| Public Relations |
Thuy Truong |
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My Experience at Facility Fusion - by Jill Cogburn 1st Vice President
Scott Slaughter and I had such a great time at Facility Fusion in Chicago in April. Facility Fusion is smaller than World Workplace and I enjoyed the more intimate presentations where you could talk with the presenters and ask questions.
Some of the sessions I attended were: How to Get from BIM to CAFM; Dashboard Metrics & Key Performance Indicators; Adapting Lean Manufacturing for FM (my favorite from Brown University Facilities); and several good networking/best practices sessions with IFMA and other chapters from all over the U.S.
The best tour I went on was with UPS. The Chicago Area Consolidation Hub (CACH) is the largest ground hub for truck & train freight in the U.S. (There is another large distribution center for air freight). Some interesting details:
The CACH is 1.5M SF on 240 acres outside of Chicago
UPS purchased the old GM/Fisher body-stamping plant and retrofitted it
Approximately half of the packages come via rail and half via semis
They have 4,000 trailers on site, which is only 1.5 DAYS worth
6,000 employees work 4 shifts. 80% of their workforce is part-time
The center processes 1.5M packages per day. On their busiest day last year, they processed 2.52M packages.
There are 65 miles of conveyor belts, moving 500 feet per minute.
Packages go through the entire building and process in less than 15 minutes!
Cameras can read the bar codes on 5 sides of the package, so it doesn t have to be label up
They have 120 mechanics on site, doing preventative and predictive maintenance. There was only 1 drop of oil under this machine yesterday and now there are 2 drops.
From the CACH, any package in the U.S. will reach its destination within 4 business days
Bullfrog {this was so cool!} small packages under 6 lbs are batched together into a large canvas bag. The bullfrog pops the packages up off the line and into the bag. I checked the Austin bag but didn t see my order from Amazon that day. L
All trucks in the lot have magnetic strips attached to the shifter to pick up nails, screws, etc. that would damage tires
The employees giving our tour had all been with UPS from 24-30 years. They bleed brown and were UPSers for life. Their most experienced driver is the only one known as Big Dog on the radio. He has gone 50 YEARS without a single accident or incident. Overall, the trip and tour were both very informative. If you ever have the chance to go to Facility Fusion or World Workplace, go! See you in San Antonio at the end October
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| UPCOMING EVENTS |
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May 10th - Monthly Luncheon
June 14th - Monthly Luncheon
June 20th - First Day of Summer
June 21st - IFMA Bowling Tournament
July - No Meeting. Enjoy your summer.
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BUSINESS SPENDING
Last updated: Jan. 28, 2011
Increased business spending will provide a healthy kick to the economy in 2011. Although companies have already restocked inventories depleted during the recession, investment in equipment and software is likely to match last year s gain of about 15%. At the same time, spending on buildings will level off, following a three-year steep decline.
Credit a souped-up tax break approved by Congress in early December for some of the increase on equipment spending. Lawmakers OK d a provision that allows businesses to expense 100% of the cost of assets put into use this year. Of course, some of that spending will be borrowed from next year -- moved forward to take advantage of the tax break and therefore reducing growth in 2012 spending.
Although conditions are improving in construction, high vacancy rates for offices, industrial space and retailing will keep a lid on spending for the year. Demand for new space won t rise until job growth increases substantially, not likely until next year.
Durable goods orders fell in December, reflecting a slower pace in business spending growth in the second half of 2010 than in the first half. Most of the decline came from civilian aircraft. Orders for machinery and motor vehicles were strong, but most sectors were flat or down, including computers and electrical equipment.
Read more: http://www.kiplinger.com/businessresource/economic_outlook/#ixzz1EcWv3tnA
Become a Fan of Kiplinger's on Facebook
BUSINESS SPENDING
Last updated: Jan. 28, 2011
Increased business spending will provide a healthy kick to the economy in 2011. Although companies have already restocked inventories depleted during the recession, investment in equipment and software is likely to match last year s gain of about 15%. At the same time, spending on buildings will level off, following a three-year steep decline.
Credit a souped-up tax break approved by Congress in early December for some of the increase on equipment spending. Lawmakers OK d a provision that allows businesses to expense 100% of the cost of assets put into use this year. Of course, some of that spending will be borrowed from next year -- moved forward to take advantage of the tax break and therefore reducing growth in 2012 spending.
Although conditions are improving in construction, high vacancy rates for offices, industrial space and retailing will keep a lid on spending for the year. Demand for new space won t rise until job growth increases substantially, not likely until next year.
Durable goods orders fell in December, reflecting a slower pace in business spending growth in the second half of 2010 than in the first half. Most of the decline came from civilian aircraft. Orders for machinery and motor vehicles were strong, but most sectors were flat or down, including computers and electrical equipment.
Read more: http://www.kiplinger.com/businessresource/economic_outlook/#ixzz1EcXP24kV
Become a Fan of Kiplinger's on Facebook
IFMA Austin Elections - Term July 1, 2012 - June 30, 2013
The following candidates have applied to be the third vice president of the Austin Chapter of IFMA.
Thomas Watson, CFM, Sr. Facility Manager, Polycom Thomas is a seasoned professional with over 15 years of experience in Facilities/Real Estate management & construction. Currently, Thomas acts as a Sr. Facilities Manager for Polycom, covering Southern US and Latin America, which includes 3 sites in Texas and sites in Mexico, Argentina & Brazil. Prior to Polycom, he served as Director of Facilities & Real Estate for Stream Global Services, Caribbean & Latin America Region / Global Infrastructure; Gtech Corporation, Sr. Facilities Manager, North America & Global Critical Infrastructure; Providian Financial, Facilities Manager, Austin & San Antonio sites and C.P. Snider Construction, Assistant Superintendent. He is very interested in becoming a bigger part of the Austin chapter utilizing his global experience and passion for our profession.
James (Jim) Hunley, CFM, PSP, Regional Director of Facilities PEARSON Jim spent 20 years working on and eventually overseeing 400,000 SF of Harcourt facilities in Orlando, FL. In 2004, Jim was asked to relocate to San Antonio to manage the 572,000 SF Harcourt Assessment mixed use facility. In 2008, Harcourt Assessment was purchased by Pearson and Pearson approached Jim in 2010 about relocating to Austin to oversee a total of 1,200,000 SF mostly in Texas. Having been an IFMA member in Orlando from 1992 to 2004, Jim rejoined IFMA in 2008 in San Antonio and obtained the CFM designation in 2009. In 2011, Jim successfully obtained the Physical Security Professional (PSP) certification from ASIS.
Roger A. El Khoury, M.S., P.E. Director, Facilities Management Department Travis County Roger has been practicing engineering in the State of Texas for 26 years and has been a Licensed Engineer since 1990. He joined the Travis County Facilities Management Department (FMD) as Director in May 2000. Roger has been working in the public sector for 19 years. Prior to his public service, he worked eight years in the private sector. Roger has well-rounded experiences and provides quality projects in civil, structural, architectural, and construction engineering, in projects and facilities management. Education
Bachelor in Civil Engineering, 1982 -The University of Texas at Austin
Master in Structural Engineering, 1984 -The University of Texas at Austin
Master in Architectural Engineering, 1990 - The University of Texas at Austin
PhD Candidate in Construction Engineering and Project Management, ABD- The University of Texas at Austin
Master Certificate in Gov t Contracting, 2006 -George Washington University
While Director of FMD, Roger oversees the following: ? Planning, design and construction division ? Administrative division ? Security division ? Maintenance division ? Custodial division ? Ground keeping division ? Exposition center
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IFMA EDUCATION - THE YEAR OF THE CFM
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| Resources |
Online Learning Center Course Demo Featuring multimedia self-study course modules developed from the nine facility management competencies and performance skills, IFMA's Online Learning Center allows you to earn CEUs and successfully complete the Facility Management Professional credential. Click here to take an interactive tour of the Learning Center's features.
CFM Self-Assessment Test
How ready are you to take the CFM Exam? Try the 54-question online self-assessment test for US$39.95 members, (US$79.95 nonmembers).
 Earn your CFM
IFMA's Certified Facility Manager. program was the first in facility management and still remains the only globally recognized FM certification. The CFM process is designed to assess competence in the field through work experience, education and the ability to pass a comprehensive exam.
 Order Now!
The CFM Exam Review Course Study Set
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 www.ifma-austin.org
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We have 13 classrooms, computer lab, reference library, gym, weight room, driving & shooting simulators, observation rooms for testing, pistol range, rifle range & drill tower.
We also have a large bio-filtration pond on site, as well as solar panels and photovoltaic converter.
IFMA's World Workplace 2012
